Institutes use different software for operating desktops and laptops in offices, classrooms and computer labs. It is incumbent to ensure that Institutes use the right software. The choices for desktop operating software include
1 Linux or a version of it such as Ubuntu
2 Chrome Based Laptops
3 Microsoft Windows
Productivity software for office use includes MS office for Windows, Libre Office for Linux versions, Windows and Aple and Google’s own suite of docs, sheets and slides for Chrome.
In case your Institute is using Microsoft products, please remember a license is required. Microsoft Windows requires a basic license and an extended license depending on the version you use e.g. Windows 7, Windows 8.1 etc. License costs can vary and costs over Rs10,000/- per license with out taxes. Microsoft office standard edition for education is available for around ₹4,500/- plus taxes. These licenses are called Paper Licenses and are issued to the Institute and are not device specific i.e. if a desktop is no longer used, it can be used in some other machine Do remember to buy these licenses from a Microsoft for education certified dealer. Office 365 is a cloud-based license, which requires an annual subscription and is not recommended for Institutes.
Lastly, if you are using Microsoft XP for office or teaching purposes, please note that Microsoft XP is no longer supported and is vulnerable to attacks. In case, you have a machine with XP, please ensure internet connectivity is not available and wherever possible use is limited ( to ensure risks of viruses and attacks). For teaching purposes, use a projector from a single machine.